Psychiatric EHR Solution: Supporting Smarter Mental Health Care with Cellma

Mental health challenges are increasing, especially for young adults. 1 in 5 children and young people between 8 – 25 years old in the UK had a probable mental disorder, according to NHS Digital (2023). In England, 1 in 4 people are suffering from a mental health problem on a yearly basis. With in excess of 2 million waiting for NHS mental health care and over 6 million referrals made each year, the need has never been stronger for a productive, scalable psychiatric EHR solution. 

Care for mental illness is complicated, highly personal, and frequently multi-disciplinary. A conventional one-size-fits-all system isn’t equipped to manage the complexity. That is where Cellma comes in. 

Cellma, a psychiatric EHR solution is fully compliant with NHS standards and supports all major integrations to ensure interoperability across systems. These include: 

• Mental Health Services Data Set (MHSDS) – capturing demographics, referrals, care plans, outcomes, and crisis plans. 

• Improving Access to Psychological Therapies (IAPT) – monitoring sessions, recovery metrics, and patient-reported outcomes like PHQ-9 and GAD-7. 

• SNOMED CT coding – for consistent, structured data entry. 

• Electronic Prescription Service (EPS) – for safe medicines and smooth pharmacy connectivity. 

• MESH (Message Exchange for Social Care and Health) – secure transfer of referral and dataset data. 
  
  

Cellma is also Data Security and Protection Toolkit (DSPT) compliant, GDPR compliant and Cyber Essentials Plus Certified. 

Challenges of the Psychiatric Departments 

Psychiatric departments consistently experience: 

• Fragmented records across services 

• Long waiting lists and poor care coordination 

• Gaps in risk assessment for suicidal or self-harming ideation 

• Challenge to monitoring longitudinal progress 

• Poor documentation of crisis interventions 

• Poor access to family and social history
• No real-time information to monitor relapse or side effects from medication 
  
  

A robust psychiatric EHR solution like Cellma, will address all the above while being user-friendly, simple to use and flexible enough to fit clinical workflows.  

What to Look for in a Psychiatric EHR Solution: The Clinical Strength of Cellma 

Choosing the most suitable psychiatric EHR solution entails selecting a system that addresses problems of mental health treatment in the best possible manner. Cellma offers an integrated, clinically focussed solution rather than mere record-keeping on a minimal basis. Each module is tailored specifically to meet psychiatric team needs, enable patient-focussed treatment, and support NHS standards. 

Patient Admission and Scheduling 

Psychiatric care typically requires urgent interventions, risk-adjusted triage, and team assessment. Cellma’s PAS module accommodates freeform appointment types (e.g., virtual, inpatient, and house calls), has urgent walk-in for suicidal ideation, and prioritises most highly comorbid patients. Its admissions module simplifies patient flow procedures in crisis units, safe wards, and CAMHS without continuity break during transfers or readmissions. 

Electronic Patient Record (EPR) 

Cellma’s EPR module can be extensively configured for psychiatric treatment. It facilitates formal psychiatric assessments, mental state examination (MSE), risk assessment (e.g. suicide/self-harm), safeguarding reports, and ICD-10 and SNOMED CT-compatible diagnoses. It has provision for longitudinal tracking of chronic conditions such as schizophrenia or bipolar disorder, with visibility between clinical teams and between care levels, from community outreach to forensic psychiatry. 

Document Management 

In mental health, the documentation is vital. Cellma’s document management module provides secure storage and categorisation of tribunal reports, psychotherapy notes, neurodevelopmental assessments (such as for ADHD or ASD), social worker correspondence, and safeguarding forms. Role-based access controls mean that sensitive documents (such as concerning abuse or family court cases) are kept safe yet easily accessible to authorised clinicians. 

Communication Module 

Successful mental health treatment depends on communication, among clinicians, patients, and families. Cellma’s communication module facilitates encrypted team messaging, automated appointment reminders, alert notifications for risk increases (e.g. escalating behaviours), and even consent-based communication with next-of-kin. It also captures multidisciplinary meeting notes, enhancing care coordination for complex patients with multiple agency involvement. 

E-Pharmacy 

Psychotropic medication should be under close supervision. Cellma’s e-pharmacy module allows for safe prescribing of antipsychotics, antidepressants, lithium, and anxiolytics with contraindication alerts, ECG/lithium monitoring schedule reminders, and antipsychotic high-dose thresholds. It allows for collaborative medication plans for dual diagnosis and forensic patients and can be integrated with the Electronic Prescription Service (EPS) to facilitate outpatient continuity. 

Wards and Bed Management 

While psychiatric inpatient beds are under pressure, visibility in real time is essential. Cellma bed management system charts availability across general psychiatric wards, PICUs, mother and baby units, and Section 136 suites. It supports gender-sensitive disposition, out-of-area discharges, and pinpoints delayed discharges. This is essential in the management of the NHS’s reduced inpatient capacity, particularly in high-acuity environments. 

Multidisciplinary Team (MDT) Module 

Cellma’s MDT module within its psychiatric EHR solution enables coordinated care across psychiatry, psychology, nursing, occupational therapy, and social work. It facilitates structured case discussions, CPA reviews, safeguarding meetings, and crisis planning, all documented in real time. Each contribution is timestamped and role-attributed, ensuring accountability. This module supports shared goal setting and risk management for patients with complex mental health needs, enhancing care continuity and informed decision-making. 

Finance and Billing 

While the majority of NHS psychiatric care is publicly funded, Cellma handles specialist billing cases, like medico-legal reporting, private consultation psychiatry, or foreign visitor services. It bridges funding streams to clinical pathways (e.g., IAPT or CAMHS), so treatment episodes are properly costed and billed, whereby they contribute to the integrity of reporting and reimbursement. 

Business Reporting and Intelligence 

From IAPT and MHSDS compliance to internal clinical audits, Cellma’s BI module delivers the insights that drive care and governance. Clinicians can track the results of therapy (HoNOS, PHQ-9, GAD-7), view prescribing trends, and see the results of crisis interventions. By integrating these clinically robust reports, Cellma’s psychiatric EHR solution creates a 360-degree view of the psychiatric department. 

Patient Portal 

Cellma’s Patient Portal enables psychiatric care through the empowerment of patients to stay involved in treatment. Secure access to visit, counselling sessions, and outcome measures such as PHQ-9 and GAD-7 are available. Access to antidepressant or antipsychotic medication regimens is also made available for the patients and reminders for better adherence support. Secure group communication with care teams helps timely resolve non-emergency issues, very helpful in handling anxiety, depression, or post-discharge needs. 

Referral Portal 

Cellma Referral Portal improves interagency working between CAMHS, crisis teams, mental health specialists, and GPs. It enables traceable, instant referrals for urgent presentations like psychosis or suicidal thoughts and enables routing to inpatient care or IAPT. This is timesaving, enables patients to be seen quickly, and minimises the risk of lost follow-up in complex psychiatric care pathways. 

Still Unsure which Psychiatric EHR Solution is Right for your Organisation?  

Here’s why Cellma stands out for patients, providers, and the NHS alike. 

• For patients: Empowerment, better access, shorter waiting times. 

• For providers: Streamlined notes, less redundancy, better results.
• For the NHS: MHSDS/IAPT reporting, better resource optimisation, and DSPT-compliant security.

   

Strong Security 

Security is not an option. With Cyber Essentials Plus certification, GDPR compliance, and NHS DSPT compliance, Cellma renders psychiatric records secure, because dignity and trust aren’t up for debate in mental care. 

Cellma’s AI Integrations 

Cellma, the very best EHR software, utilises AI as a means to broaden psychiatric management and improve the quality of care. There are some superior capabilities, such as NLP capabilities and AI-facilitated alertness in drug interactions, that make Cellma one of a kind. 

• Natural Language Processing: NLP enables the straightforward processing of unstructured text data, such as patient histories and clinical notes, for medical professionals. NLP identifies the most critical information simultaneously for real-time decision-making and diagnosis. By identifying trends and key insights, NLP also supports the detection of early warning signs and enhancing the effectiveness of addressing more complex cases.
• AI-Driven Drug Interaction Alerts: Cellma, the highest-ranked EHR software, has AI-driven interaction alerts with cross-matched patient histories in an existing database and automatically identifies potential drug conflicts. Therefore, it reduces opportunities for the occurrence of adverse drug events and improves patient safety through more individually customised treatment.

   

These AI features enhance the delivery of healthcare, more effectively and precisely, with better psychiatric care and enhanced patient safety. 

A generic EHR can’t do justice to the complexity of mental health care. You need a purpose-built psychiatric EHR solution that’s ready to handle real-life challenges—clinical, operational, and human. With full NHS alignment, robust modules, clinical depth, and user-friendly portals, Cellma is designed to meet the evolving needs of psychiatric care across the UK. 

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