Efficient document management: Less bulk, compact electronic storage

The effective maintenance of patient information and medical records is crucial for healthcare organisations in determining the quality of care provided to patients. Digital solutions are being deployed to integrate data accessibility with everyday workflows for overall revenue cycle management. Electronic document management is one of the important steps to fully digitise medical records via an electronic patient record.

Cellma’s document management system provides enhanced data quality and accuracy by storing all the patient data and medical records in the electronic patient record. Cellma assists in optimizing data and records to provide operational efficiency across medical practices. It can be integrated with other performance analysis features to increase the quality of service through our flexible reporting methodologies, statistical maintenance, and accounts management etc.

Significance of EPR in Cellma

Cellma’s Electronic Patient Record module stores details of the health information of patients created and maintained within the health organisation. Cellma’s EPR records and retrieves clinical information of patients thus providing a central repository of the patient. Patients can also view their records via the Mobile app or the web portal.

Cellma’s EPR stores patient details including, but not limited to:

• Clinical follow-up
• Patient visit details like patient complaints, physician findings, assessments
• Medical prescriptions
• Easy access to patient basic health records
• Patient medication history
• Laboratory test results-
• Appointment details for tests-
• Sample collection details
• Laboratory test results

How does Electronic Document Management work in Cellma?

“Cellma’s Document Management module allows users to scan patient case notes and correspondence directly into the patient record. This can be achieved using scanners configured to integrate with Cellma. Cellma Document Management module allows all patients’ case history files to be scanned and uploaded into the patient’s records depending on the method of data migration chosen for legacy/historical data.

This allows establishments and staff to have a fully integrated view of the individual’s current and past medical history. All users will be able to view the uploaded documents from any terminal where Cellma can be accessed. Users can simply scan a document or print special Cellma cover sheets and place these as separators between different sections of the patent files to be scanned. These files will be converted to PDFs at the time of scanning. A naming convention is applied to the scanned file. This file is read by Cellma and automatically inserted into the person’s record.

Files can be separated into standard or service-defined categories: e.g. referral letters, past medical history, medications, examinations, investigations results, finance & insurance, reports, etc. This separation allows staff to rapidly access the relevant portions of the records. Sensitive documents can be tagged with a private status which will limit the user access to these files. This scanning and document management functionality allows medical records and other clerical staff to upload documents for large numbers of individuals without accessing each person’s record. Files are stored to specially configured servers for rapid retrieval, storage, and archive.”

We can solve your challenges to managing patient records digitally. Contact us to know more about document management features!