Electronic document management system (EDMS) – A quick glance

What problems healthcare organizations are facing to manage their documents?

1. Stacking documents
2. Hard to find a document
3. Hard to trace, the document owner and various other details
4. Unable to track the latest version

There is one solution for all these problem – an Electronic document management system (EDMS).

By digitizing your documents, your organization can:

1. Save resources including – Paper, employees, and time.
2. Productivity improvement
3. Better response time of the process
4. Lowering the cost for man-hour, storage, and paper
5. Easily store documents digitally – reducing storage space
6. Avoiding the risk of data being lost by backup capabilities
7. Go digital and go green by saving paper

Features of an EDMS

1. Tree structure document arrangement – a simple tree structure like Windows Explorer
2. Automatic document number/name – Document name is created automatically based on document categories, process-owner, and up-date document number
3. Search function – Retrieve documents quickly by filling available fields like document name, owner of the document, etc. and even the document content
4. Version control – Automatic revision management and archiving of older content version
5. Distribution – Automatic distribution of your document based on the user roles and access rights

Benefits of EDMS in a nutshell:

1. Web-based
2. Audit trail, document tracking, and history
3. Access control with user roles
4. Data security guaranteed
5. Easier in the audit process
6. Add unlimited categories to manage your document better
7. Save unlimited documents on cloud-storage
8. Effective information sharing
9. Easy to access the document
10. The comprehensive report of document

Electronic Document management is undoubtedly one of the most essential tools for healthcare organizations. Right from small practices to large hospitals, EDMS is beneficial to clinics of all sizes. By now, we all are aware of the painful aspects of handling documents manually. And it’s a fact that hospitals generate thousands of papers documents every other day. Although in the beginning, paper documents seem to be manageable but as the volume increases, the difficulty to manage them also increases. That’s why, investing in an electronic document management system like, Cellma, is a good idea. Cellma offers state-of-the-art solutions that enable healthcare organizations to provide the best patient care. Don’t wait and automate the process of document management now. Contact us today to let us know how you feel about an electronic document management system or if you want more details about it.